Earnest Elite Privacy Policy

At Earnest Elite, your privacy and the security of your personal information are very important to us. This Privacy Policy explains how we collect, use, and protect information from visitors, parents, and customers who register on our website or make purchases.

Information We Collect 

We may collect personal information in the following situations:

Registration

When you create an account, we may collect:

  • Full name

  • Email address

  • Phone number

  • Account username and password

  • Program, team, or age-group details you provide voluntarily

Checkout / Orders

When you purchase a product or service, we may collect:

  • Billing information (name, address, phone, email)

  • Payment information (credit/debit card, PayPal, Klarna, Afterpay, or other methods)

  • Shipping address (if applicable)

  • Order details

Website Use

We may automatically collect:

  • IP addresses

  • Browser type and version

  • Pages visited and time spent on the site

  • Cookies and analytics data

How We Use Your Information

We use the information we collect to:

  • Create and maintain your account

  • Process orders, payments, and refunds

  • Communicate order confirmations, schedules, and updates

  • Provide customer support

  • Personalize your experience on our website

  • Prevent fraud and ensure payment security

Data Sharing & Disclosure

We do not sell, rent, or share your personal information with third-party marketers. We may share your information with trusted partners only for:

  • Payment processing (Stripe, PayPal, Klarna, Afterpay)

  • Shipping and delivery (if applicable)

  • Legal or regulatory compliance, if required

  • If you request a password reset, your IP address will be included in the reset email.

Access and Security

  • Only authorized personnel have access to your personal information.

  • We implement reasonable technical and administrative measures to protect your data.

  • No online transmission can be guaranteed to be 100% secure, so use caution when sharing sensitive information.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies and Tracking

We may use cookies, analytics tools, and other tracking technologies to:

  • Improve your website experience

  • Maintain session information

  • Analyze website performance and traffic

You can manage your cookie preferences via your browser settings.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Parent Portal & Restricted Access

Certain sections of our website, including the Parent Portal, are restricted to logged-in parents or approved users.

  • Only registered accounts with the appropriate role can access these areas.

  • Non-logged-in users will see a login or “restricted” message.

Your Rights

  • You can review, update, or delete your account information at any time.

  • You can opt out of marketing communications by following instructions in emails or contacting us directly.

  • For questions regarding your privacy rights or account data, contact us at the details below.

  • If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. 

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

Contact Us

If you have any questions about this Privacy Policy or how we handle your information:

Email: admin@earnestelite.com
Website: https://earnestelite.org